Document syndication software permits companies to distribute digital file types to employees, vendors and contractors—and be sure their explanation that document-centric communications meet compliance requirements. It can be much more than attaching data files to email—it includes a complete client site, security settings and the capability to track doc activity that allows for quick identification of tampering. Whether you are using ImageSite (eQuorum’s engineering record control system) or Engine-Box, an automated document management system, the two systems let users to simply find docs and sketches through full-text searches, computerized indexing and version control. This makes picking out the correct edition faster and even more efficient, keeping workers worthwhile time every day.
Moreover, it eliminates the need to search multiple folders and email mailbox for important information that can be dropped or demolished in the process. Instead, this information will come in a central location that allows for immediate access—and saves and your staff the time you may be spending on even more value-add activities just like providing fantastic customer service or perhaps growing your company.
As your group grows, consequently does the need for a central repository to maintain all of the completely different documents that happen to be generated from your staff and customers. A robust document syndication system provides international tools that allow for a client webpages, workflow automation and eSignature integration to help you grow your procedures without sacrificing the quality of your data or limiting on complying standards. Designed with bank-level reliability, SmartVault offers a protected online client portal, management capabilities and eSignature integration designed especially for professional services businesses.